Purchase Order Standard Comments

THE TERMS AND CONDITIONS OF THIS SUBCONTRACT INCLUDE ALL REQUIREMENTS THAT ARE EXPLICITLY STATED OR INCORPORATED BY REFERENCE ON THIS PURCHASE ORDER AND ANY ATTACHMENTS TO THIS PURCHASE ORDER. UNLESS THE TEXT OF ANY SUCH REQUIREMENTS STATES EXPLICITLY TO THE CONTRARY, EACH OF THESE TERMS AND CONDITIONS MUST BE INCLUDED IN SUBCONTRACTS AND PURCHASE ORDERS WITH SUBCONTRACTORS AND SUPPLIERS AT ANY TIER. YOUR ACCEPTANCE OF THIS PURCHASE ORDER SIGNIFIES YOUR ACCEPTANCE OF THIS PROVISION AND YOUR AGREEMENT TO ENSURE THAT THESE REQUIREMENTS ARE FLOWED DOWN TO SUBCONTRACTORS AND SUPPLIERS AT ANY TIER.

POSC1 – SUBCONTRACTORS OF MATERIAL/PARTS/SERVICES SHALL HAVE A QUALITY SYSTEM CERTIFIED TO THE CURRENT REVISION OF ISO 9001, AS9100, NADCAP (OUTSIDE SERVICES ONLY), OR BE CERTIFIED AS AN OEM SUPPLIER. CALIBRATION PROVIDERS MUST PERFORM CALIBRATIONS ACCORDING TO REQUIREMENTS OF ISO 17025. SUBCONTRACTOR’S CALIBRATION SYSTEM SHALL BE IN ACCORDANCE WITH ANSI/NCSLZ540-1-1994.
SUBCONTRACTORS OF MATERIAL/PARTS/SERVICES WILL BE SUBJECT TO CORRECTIVE ACTION IF THE FOLLOWING CRITERIA IS NOT MET BASED ON A THREE MONTH ROLLING AVERAGE: QUALITY SCORE OF >75%. QUALITY SCORE IS THE PERCENTAGE OF ORDERS SHIPPED ON TIME PLUS THE PERCENTAGE OF ORDERS SHIPPED WITHOUT A QUALITY CONCERN DIVIDED BY TWO.

POSC2 - THIS IS A RATED ORDER, CERTIFIED FOR NATIONAL DEFENSE USE. YOU AND YOUR SUPPLIER CHAIN ARE REQUIRED TO FOLLOW ALL OF THE PROVISIONS OF THE DEFENSE PRIORITIES AND ALLOCATIONS SYSTEM REGULATION (15 CFR 700) TO INSURE PERFORMANCE SHOULD THE U.S. GOVERNMENT REQUIRE.

COMPLIANCE WITH THE CLEAN AIR ACT AMENDMENTS OF 1990 AND THE MONTREAL PROTOCOL LIST OF OZONE DEPLETING SUBSTANCES IS REQUIRED.

POSC3 – CERTIFICATE OF COMPLIANCE (COC) AND/OR CERTIFICATE OF ANALYSIS (COA) ON YOUR LETTERHEAD MUST ACCOMPANY EACH SHIPMENT. (COPIES OF YOUR SUPPLIER’S CERTIFICATES OF CONFORMANCE MUST BE ATTACHED FOR BACKUP.) EACH CERTIFICATE OF CONFORMANCE AND/OR CERTIFICATE OF ANALYSIS, AT A MINIMUM, SHALL REFERENCE: D&E MACHINING, LTD. PURCHASE ORDER NUMBER, D&E MACHINING, LTD. ITEM NUMBER, LOT NUMBER, NUMBER OF PIECES/QUANTITY PER LOT AND A STATEMENT CERTIFYING COMPLIANCE TO THE REQUIREMENTS OF THE D & E MACHINING, LTD. PURCHASE ORDER AND DRAWING SPECIFICATIONS. A COPY OF CERTIFICATE OF COMPLIANCE AND/OR CERTIFICATE OF ANALYSIS IS TO BE FORWARDED TO THE ATTENTION OF D&E MACHINING, LTD. PURCHASING@DEMACHINING.COM

POSC4 – MATERIAL/PARTS/SERVICES MUST BE CERTIFIED TO THE PURCHASE ORDER REQUIREMENTS AND PACKAGED TO PREVENT DAMAGE DURING DELIVERY TO D&E MACHINING, LTD.

A SHIPMENT IS NOT CONSIDERED “RECEIVED” UNTIL ALL APPROPRIATE CERTIFICATION DOCUMENTS HAVE BEEN RECEIVED AND APPROVED BY OUR PURCHASING AND/OR QUALITY CONTROL DEPARTMENT. FINAL ACCEPTANCE IS AFTER YOUR PRODUCT HAS MET ALL THE REQUIREMENTS OF THE CONTRACT.
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DO NOT CHARGE PENNSYLVANIA STATE SALES TAX.
COMMONWEALTH OF PENNSYLVANIA SALES AND USE TAX EXEMPTION NUMBER 27-1137072.

POSC5 – D&E MACHINING, LTD. AND OUR CUSTOMER RESERVE THE RIGHT TO AUDIT ALL SUBCONTRACTOR AND SUB-TIER SUBCONTRACTOR FACILITIES FOR COMPLIANCE TO THE REQUIREMENTS OF THE DRAWINGS AND SPECIFICATIONS LISTED ON THE D&E MACHINING, LTD. PURCHASE ORDER.

PLEASE NOTE THAT A GOVERNMENT SOURCE INSPECTOR (GSI) AND/OR OTHER REGULATORY AUTHORITIES RESERVES THE RIGHT TO AUDIT YOUR FACILITY AND PROCESS(S); SHOULD THIS OCCUR, D&E MACHINING, LTD WILL PROVIDE YOU WITH NOTIFICATION PRIOR TO THEIR ARRIVAL.

AS A SUBCONTRACTOR, YOU SHALL HAVE A LEGIBILE COPY OF ALL APPLICABLE SPECIFICATIONS IN YOUR MANUFACTURING FACILITY. THESE DOCUMENTS WILL SERVE AS THE PRIMARY REFERENCE IN THE INTERPRETATION OF DRAWING INFORMATION.

POSC6 - SOURCE INSPECTION SHALL BE INVOKED BY D&E MACHINING, LTD QUALITY CONTROL DEPARTMENT. D&E MACHINING, LTD MAY WAIVE SOME OR ALL SOURCE INSPECTIONS AND REQUEST DATA FOR REVIEW, IN LIEU OF SOURCE INSPECTION.

POSC7 – ANY AND ALL PROCESSES, PROCEDURES, DRAWINGS, ETC., AT THE SUBCONTRACTOR AND/OR SUBTIER SUPPLIER LEVELS, MUST BE APPROVED BY D & E MACHINING, LTD. AND OUR CUSTOMER PRIOR TO USE. CHANGES TO ANY OF THE ABOVE REQUIRE FURTHER APPROVAL PROIR TO USE.

DRAWINGS AND DOCUMENT PACKAGES MAY BE FLOWED DOWN ONLY TO SUBCONTRACTORS HAVING A VALID, NON-EXPIRED FORM DD2345 ON FILE IN YOUR OFFICE.

POSC8 – THE SUPPLIER/SUBCONTRACTOR SHALL NOTIFY AND OBTAIN WRITTEN APPROVAL FROM D&E MACHINING, LTD OF ANY CHANGES TO THEIR PROCESS, PRODUCTS, OR SERVICES, INCLUDING ANY CHANGES OF THEIR EXTERNAL PROVIDERS OR LOCATION OF MANUFACTURE.

POSC9 - SUBCONTRACTORS SHALL HAVE A SYSTEM IN PLACE TO ENSURE THAT EMPLOYEES ARE AWARE OF THEIR CONTRIBUTION TO PRODUCT OR SERVICE CONFORMITY AND PRODUCT SAFETY, AS WELL AS THE IMPORTANCE OF ETHICAL BEHAVIOR.

POSC10 - SUBCONTRACTORS SHALL PUT MEASURES IN PLACE TO PREVENT THE USE OF COUNTERFEIT PARTS. MEASURES MAY INCLUDE (BUT ARE NOT LIMITED TO) THE NEED TO CONDUCT RISK ASSESSMENT, USE OF APPROVED EXTERNAL PROVIDERS, VERIFICATION AND TEST METHODOLOGIES, PREVENTING RE-ENTRY INTO THE SUPPLY CHAIN (DETECTION, SEGREGATION, QUARANTINE, CONTAMINATION, DISPOSITION, ETC), REPORTING OCCURRENCES, AND MANAGING OBSOLESCENCE.

POSC11 – SUBCONTRACTORS ARE REQUIRED TO RETAIN DOCUMENTED INFORMATION FOR A MINIMUM OF 10 YEARS. RECORD RETENTION REQUIREMENTS BEYOND THE 10 YEAR PERIOD WILL BE DOCUMENTED ON THE PURCHASE ORDER. AFTER THE RETENTION PERIOD HAS EXPIRED, RECORDS MUST BE DESTROYED EITHER BY SHREDDING OR ELECTRONIC ERASURE.

SRW – ALL SUPPLIER/SUBCONTRACTORS ARE REQUIRED TO REQUEST FOR WAIVER AND OBTAIN D&E MACHINING, LTD APPROVAL OF DISPOSITION FOR ANY CHANGE OR DEVIATION FROM THE ORIGINAL PURCHASE ORDER/CONTRACT. THIS INCLUDES TERMS, PRICING, DELIVERIES, NON-CONFORMING PROCESS, PRODUCTS, SERVICES, ETC. FORWARD FORM TO THE ATTENTION OF: SALES & QUALITY DEPARTMENTS; EMAIL: SALES@DEMACHING.COM AND QUALITY@DEMACHINING.COM

D&E MACHINING, LTD. PURCHASE ORDER STANDARD COMMENTS